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Getting the bills paid on a weekly basis.
CFO places a sheet fed scanner on site with our client enabling “scan-to-email” capability. Our client simply gathers the bills and sends them to us with the touch of a button. Within hours the client logs into the accounting system via remote desktop technology and is able to verify that the bills have been entered and referenced. There is a question about one of the bills. Our client simply notes the reference number and within thirty seconds is able to pull up the source document image stored on our server to verify the amount entered is correct. CFO has already sent a report to the client outlining bills due, the vendor name, amount, balance, due date, etc. The bank has been balanced as of today, so the business owner is able to quickly verify that sufficient cash is in the bank to pay the bills as due. In less than 5 minutes the owner has marked up the report with instructions on what to pay and sends it back to CFO via email. This represents the approval to pay. Within eight hours checks are printed, signed with the owner’s signature stamp and in the mail. On a monthly basis, CFO reconciles each vendor’s balance to the accounts payable register.

Reviewing the financials on a monthly basis.
Each month at an appointed time CFO schedules a time to meet with our client to do a comprehensive review of the financial situation. This meeting is scheduled using CFO’s online collaboration tool. This enables the client to click on a link provided in Outlook’s calendar notice. Within seconds the client is looking at the same computer screen at CFO’s office. CFO is able to provide an audio conference number allowing people in multiple locations to join. For those local, CFO has a fully functional meeting room where we are able to project financials on a screen.